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TITLE: Special Events Coordinator
REPORTS TO: Director of Special Events
LOCATION: NYC, NY
REASON FOR OPENING: Replacement
POSITION PURPOSE:
The Special Events Coordinator will work closely with department on many aspects to ensure the success of the department’s activities. He/she will look to support projects going on in the department as they relate to the events. Events include approximately five large-scale industry based events including, galas and testimonial luncheons, with total revenue of $3 million.
POSITION RESPONSIBILITIES:
- Assist in the planning and day of execution if the March of Dimes annual fundraising events.
- Oversee specific aspects of large-scale events (i.e. registration process).
- Oversee financial reporting as pertains to NY Division Special Events Department – responsible for production of financial and comparison reports, tracking of money collected/ owed, processing of department and event invoices, responsible for updating.
- Maintain VDEM system, as pertains to NY Division Special Events Department.
- He/she will work on creative aspects of department – working with venders, preparing event collateral including signage, journals and other collateral needs.
- Oversee data entry of honoree mailing list into event databases.
- Oversee department mailings and recruitment of internal volunteers, when needed.
- Work closely with vendors to produce the creative materials surrounding the events. Specifically the Event Journal process and completion.
- Work with special events team to incorporate database tracking system into daily functions of the department.
- Draft correspondence and prepare reports to assist Director and Manager, as necessary.
- Provide miscellaneous office duties such as answering phones, photocopying, process incoming and outgoing mail, etc.
- Create and maintain status reports as pertains to special events department (internal and external).
- Work with Special Events Director/ Manager to maintain and grow valuable event files (vender, venues, etc.)
- Participate in March of Dimes Walk America activities and other events, as needed.
QUALIFICATIONS REQUIRED:
- B.A. or B.S. degree is a plus.
- Volunteer or professional experience with the non-profit sector and/or event planning.
- Must be well-organized and detail-oriented with excellent communication skills.
- Creative and enthusiastic team player, while possessing the ability to work independently.
- Excellent computer skills; Access and Excel skills are preferred. A familiarity with standard databases is a plus.
Hallie Golden
New York State Chapter – NYC Division
March of Dimes
515 Madison Avenue, 20th Floor
New York, NY 10022
FAX# 212-533-2437
Email: hgolden@marchofdimes.com
YHJ
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